– How to Archive emails & other items in Outlook ?

– How to Archive emails & other items in Outlook ?

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Archive microsoft outlook 2016 free download.How to Archive Mail in Outlook 2016

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Apply these settings to all folders now This option applies the AutoArchive settings, including your changes, to all of your folders. To specify different settings for one or more folders, do not choose this option.

Instead, use the instructions shown below the button that explain how to specify settings for individual folders. These instructions are also included in the following section, “Change the AutoArchive settings for an individual folder. Retention Policy Information In your organization, a system administrator might set retention policies that determine when and how your mailbox items are AutoArchived.

You can view the policies here, but you can’t change them without the appropriate permissions. In the folder list in the Navigation Pane, right-click the folder you want to change, and then click Properties on the shortcut menu.

Note: For more information on the settings, please see Step 4 in the section above, “Review or change the default AutoArchive settings. Manage and organize. Archive older items automatically. Select AutoArchive. Select the options that you want. Need more help? Was this information helpful?

Yes No. Thank you! Any more feedback? To start archiving immediately, click Yes. To review and probably change the archive options, click AutoArchive Settings…. Or, you can click No to close the prompt, and configure auto archiving later at the time most convenient to you by performing the following steps. The screenshot below shows the default settings, and the detailed info about each option can be found here.

When archiving is in progress, the status information is displayed in the status bar. As soon as the archive process is completed, the Archives folder will appear in your Outlook automatically, provided you selected the option Show archive folder in the folder list. If you cannot find archived emails in your Outlook, please see How to display Outlook archive folder.

For other folders, such as Inbox , Drafts , Notes and others, you can turn on the AutoArchive feature in this way:. Microsoft states that this option is not checked by default, but it was checked on some of my Outlook installations. So be sure to uncheck this option if you want to keep expired messages until they reach the end of the aging period set for a given folder. Archive or delete old items. Select this option if you want to configure your own auto-archive settings.

If unchecked, Outlook will use the default AutoArchive settings. Show archive folder in folder list. If you want the Archive folder to appear in the Navigation Pane along with your other folders, select this box. If unselected, you will still be able to open your Outlook archive folder manually. Clean out items older than. Specify the aging period after which your Outlook items should be archived. You can configure the period in days, weeks, or months – a minimum of 1 day up to a maximum of 60 months.

Move old items to. When this option is selected, Outlook automatically moves old emails and other items to the archive. By default, Outlook stores the archive. To choose another location or give another name to the archived. Permanently delete items. This will delete old items permanently as soon as they reach the end of the aging period, no archive copy will be created.

Apply these settings to all folders now. To apply the configured AutoArchive settings to all folders, click this button. If you want to apply other settings for one or more folders, do not click this button. Instead, configure the archiving settings for each folder manually. Default aging periods used by Outlook Auto Archive The default aging periods in all Outlook versions are as follows:. The default periods can be changed for each folder individually using the Mailbox Cleanup option.

To prevent Outlook Auto Archive from running on a certain folder, or set a different schedule and options for that folder, perform the following steps. Click OK to save the changes. You can use this method to automatically delete old emails from the Deleted Items and Junk E-mail folders. The detailed steps are here. How to create archive folder in Outlook If you selected the Show archive folder in folder list option when configuring the Outlook Auto Archive settings , the Archives folder should appear in the Navigation pane automatically.

If the above option was not selected, you can display the Outlook Archive folder in this way:. That’s it! The Archive folder will show up in the list of folders straight away:.

The archived emails are saved in a separate PST file, and you can access the file anytime from your Outlook application. This, in turn, improves the performance and efficiency of Outlook. You cannot delete the Archive folder. Moreover, you can either manually move the desired items to the Archive folder or use the auto-archive feature to move older entries after a specific period.

In this article, we will discuss methods to archive data in Outlook and later versions. Selecting a language below will dynamically change the complete page content to that language.

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Archive microsoft outlook 2016 free download. How to Free Download Microsoft Outlook 2019 & Install on Win10/11 [MiniTool Tips]

Note: For more information on the settings, please see Step 4 in the section above, “Review or change the default AutoArchive settings. You can set a period of one day up to a period of 60 months.


Microsoft Outlook Free – CNET Download.Archive older items automatically


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